How to Write a CV That Passes the ATS (Applicant Tracking System)

In today’s competitive job market, crafting a CV that stands out is crucial. One of the most important aspects of creating a CV that gets noticed is understanding how to write a CV that passes the ATS (Applicant Tracking System). These automated systems are used by many companies to streamline the recruitment process. CV writing that works for both the ATS and human readers requires a strategic approach, blending the right keywords, formatting, and structure. In this article, we will explore how you can tailor your CV to ensure it gets through ATS filters and ultimately lands in the hands of hiring managers.

What Is an Applicant Tracking System (ATS)?

Before diving into the specifics of how to optimize your CV, it’s important to understand what an Applicant Tracking System (ATS) is and why it matters. ATS is a software application used by employers to manage and streamline the hiring process. These systems help recruiters filter out unsuitable candidates by scanning CVs for relevant keywords, skills, and other important data. The ATS essentially reads your CV before a human does, meaning that if your CV isn’t optimized correctly, it may never make it to the next stage.

How ATS Works

The way an ATS works is relatively simple. It scans the content of your CV for specific keywords and phrases related to the job description. It then ranks applicants based on how well their CVs match these criteria. ATS can also filter out CVs that don’t follow proper formatting or are difficult to parse, which means a poorly structured CV may never even get seen by a recruiter. This is why understanding how to write a CV that passes the ATS is essential to getting hired.

The Importance of ATS Optimization

Many companies rely on ATS to manage large volumes of job applications. While these systems can save time for recruiters, they can also create challenges for job seekers. If your CV is not optimized for ATS, it might be overlooked in favor of others that are better tailored to the system. Optimizing your CV increases the likelihood that it will pass through the ATS filter and reach the hiring manager’s desk. This means your CV stands a better chance of being reviewed by an actual person, giving you a higher chance of landing an interview.

How to Optimize Your CV for ATS

To write a CV that passes the ATS, you need to make several key adjustments to the way you format and structure your document. Below are essential tips to ensure your CV gets through ATS and into the hands of hiring managers.

1. Use a Simple, ATS-Friendly Format

The first step in optimizing your CV for ATS is ensuring that it has a format that the system can easily read. ATS software can struggle with complicated formatting, such as tables, columns, and images. To avoid this, use a simple, straightforward format for your CV. Stick to a traditional one-column layout, use standard fonts like Arial, Calibri, or Times New Roman, and avoid any unnecessary design elements. Keep your headings clear and concise, such as "Experience," "Education," and "Skills."

2. Tailor Your CV for Each Job Application

One of the most effective strategies for passing the ATS is tailoring your CV to each specific job application. This means customizing your CV to match the keywords and skills mentioned in the job description. Review the job posting carefully and identify key terms that the ATS will likely search for. These may include specific skills, certifications, qualifications, and job titles. Incorporate these terms naturally into your CV, especially in the "Skills" and "Experience" sections, ensuring that the ATS can identify your suitability for the role.

3. Include Relevant Keywords

Keywords are critical for passing the ATS. ATS systems scan your CV for specific keywords related to the role you are applying for. These keywords can include job titles, skills, industry-specific terminology, and more. Ensure that your CV contains these relevant keywords, but avoid keyword stuffing (overusing keywords unnaturally). Instead, incorporate them seamlessly into your CV’s content. Focus on adding the keywords in places like your professional summary, skills section, work experience, and education.

4. Focus on Your Experience and Skills

The experience and skills sections of your CV are the areas where ATS will focus most. It is important to use specific language and include relevant skills that match the job description. For example, if the job requires project management experience, mention specific project management tools and methodologies you are familiar with, such as Agile or Scrum. If the job posting mentions certain technical skills (e.g., Python, Microsoft Excel, or SEO), ensure these are listed in your skills section and your work experience if applicable.

5. Use Standard Headings and Bullet Points

When it comes to formatting your CV for ATS, it’s essential to use standard headings and bullet points. ATS systems are designed to recognize common headings like "Work Experience," "Education," and "Skills." Avoid using non-standard headings such as "Career Journey" or "My Skills," as the ATS might not recognize them. Use bullet points to list your responsibilities and achievements, as this makes it easier for the ATS to read and extract information. Each bullet point should start with a strong action verb and include measurable results where possible.

6. Avoid Using Headers and Footers

Headers and footers may look professional to a human reader, but they can confuse an ATS. Some ATS systems may not be able to read text in these sections, potentially causing important information to be missed. It is best to avoid placing any critical information such as contact details, job titles, or skills in the header or footer of your CV. Instead, place all relevant information in the main body of the document.

7. Submit in the Right File Format

Another crucial step in optimizing your CV for ATS is submitting it in the right file format. The most commonly accepted file formats for ATS are .docx (Microsoft Word) and .pdf. However, it’s essential to check the job posting to see if a specific file format is requested. In most cases, a .docx file is preferable because it’s easily parsed by ATS. Avoid submitting your CV in image formats or other uncommon file types, as these can be difficult for the system to read.

8. Keep It Concise

While it’s important to highlight your skills and experience, it’s also essential to keep your CV concise and to the point. ATS systems are designed to process large volumes of CVs quickly, so having a CV that is too long or contains unnecessary information could result in your application being overlooked. Aim to keep your CV within one to two pages, focusing on the most relevant and recent experience.

9. Test Your CV Using ATS-Friendly Tools

Before submitting your CV, it’s a good idea to test it using ATS-friendly tools. Several online platforms can help you analyze your CV and provide feedback on how it will perform with an ATS. These tools can identify missing keywords, poor formatting, and other issues that may prevent your CV from passing the ATS. Testing your CV gives you the opportunity to make necessary adjustments before submitting your application.

Key Takeaways

Writing a CV that passes the ATS is all about making your document readable, relevant, and optimized for the system. Use simple formatting, tailor your CV for each job application, and incorporate relevant keywords and skills. Focus on your experience and achievements, and ensure that your CV is submitted in the appropriate file format. By following these guidelines, you increase your chances of passing the ATS and getting your CV in front of a human recruiter, ultimately boosting your chances of landing your dream job.

Remember that while optimizing for ATS is essential, it’s also important to make sure your CV is engaging for human readers. Keep it professional, clear, and concise, and always aim to showcase your skills and experience in the best light.